Quick Answer
A common planning range is one to two drinks per guest for a two- to three-hour event, and more for morning events. Guest count, timing and whether drinks are made to order all change the number.
Quick Coffee Calculator
Uses the common planning range of one to two drinks per guest for a two- to three-hour event. It is a starting point, not a quote.
Start With Guest Count and Event Length
Guest count is the starting point, and event length is the multiplier. A short afternoon party needs fewer drinks per person than a full morning of meetings.
Account for Time of Day
Morning events tend to have higher coffee demand. Evening events may see more guests choosing one drink and stopping. If your event is early, plan toward the higher end of the range.
Think About Hot vs. Iced
In Houston's warm climate, iced drinks often move faster. Offering both hot and iced options gives guests a choice. See our guide to hot vs. iced coffee for Houston events.
Remember Service Speed
Made-to-order drinks take a little longer than batch coffee, but guests get exactly what they want. A focused menu keeps the line moving.
Give Us Your Numbers
The easiest way to get a good estimate is to share your date, guest count, event length and location in the inquiry form. We'll talk through what makes sense for your event.
Frequently Asked Questions
How Many Drinks Should I Plan Per Guest?
A common range is one to two per guest for a two- to three-hour event. We can talk through your event once you send your details.